News

Club Volunteering Roles: Treasurer

May 10, 2019

Clubforce is publishing a series of articles on the roles club volunteers can play at their local sports clubs, looking firstly at the club officer roles and then at coaches and other volunteering roles. If you are new to a volunteering role at your club or if you are considering contributing to your club as a volunteer, this series may prove useful in assessing which role would suit you best. 

The Club PRO

The Chairperson

Secretary

Club Treasurer

Children's Officer / Child Welfare Officer

Coach

What is the Club Treasurer?

The Club Treasurer is responsible for the managing the flow of money into the club and for allocating and recording how that money is spent to run the club. This is a vital role in a club as the treasurer works to ensure the club is able to meet its day-to-day expenses and prompts the need for increased club fundraising where a shortfall in income exists. The treasurer also works in conjunction with the chairperson in planning the development of the club e.g. creating annual budgets, estimating funds required for a capital project like a new pitch or clubhouse and projecting membership and income for future years to contribute towards prudent planning of the club's future. 

What are the duties of the Club Treasurer? 

The club treasurer typically manages the finances of the club, reports on the clubs financial performance and spearheads the fundraising effort to ensure the club has the necessary funds to be successful. 

The treasurer takes responsibility for the following:

  • Creating and maintaining the club's annual budget
  • Working with other club officers to generate and collect funds:
  • Payments to third parties e.g. insurance, utilities (e.g electricity/gas), maintenance etc. 
  • Ensuring accurate and up-to-date records of all club income and expenditure
  • Collecting funds from fundraising and transfer to bank electronically (or in person) and bank reconciliation
  • Seeking approval of the club's committee for major expenditures
  • Preparing financial statements including income and expenditure and assets/liabilities (premises, machinery, debts, loans etc.) ahead of the Annual General Meeting. 
  • Reporting on the club's financial performance at the club AGM 

What are the typical traits of a Club Treasurer?

Like any position with a responsibility for handling money, the treasurer is expected to be transparent and honest in their dealings with as a representative of the club. Good record keeping is essential and while a background in finance or accounting is not imperative for this role, it is preferable to have someone who is experienced in managing accounts. This role is often filled by small business owners, accountants and other professional people who manage money in their professional roles (e.g. bank officials). 

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