Club Volunteering Roles: Registrar

September 2, 2019

Clubforce is publishing a series of articles on the roles club volunteers can play at their local sports clubs, looking firstly at the club officer roles and then at coaches and other volunteering roles. If you are new to a volunteering role at your club or if you are considering contributing to your club as a volunteer, this series may prove useful in assessing which role would suit you best. 

The Club PRO

The Chairperson


Club Treasurer

Club Registrar

What is the Club Registrar?

The primary role of the club registrar in an amateur sports club is to manage member registrations and membership renewals each year. The role also involves assisting coaches with team sheets and updates on who is available to train / play having paid their membership subscriptions. Many sports governing bodies insist that all members are insured in order to participate and this can be a condition of registration, so it's important that members have paid their fees in order to play without worrying about being insured. 

What are the duties of the Club Registrar? 

The club registrar has a vital role to play at the start of each season and has an important role throughout the season. The typical duties of the club registrar include: 

  • Managing the club registration and membership renewals processes
  • Processing membership applications for new members - issuing and collecting and approving registration forms and fees
  • Maintaining accurate and up-to-date membership records including payment status, age grade status, playing status etc. 
  • Works with the club treasurer to reconcile membership payments, discounts, refunds etc.
  • Contacts members in payment arrears to pay club membership dues. 
  • NGB data administration - sending/uploading membership information to the NGB and reconciling membership numbers
  • Ensuring data privacy and meeting GDPR obligations as an officer of the club who are a data controller
  • Reporting to the club secretary on the progress of memberships (growth/decline) etc. 

What are the typical traits of a Club Registrar?

Typically, the club registrar will maintain a working relationship with club coaches and other club officers, so therefore needs to be available regularly. For many sports, the sporting season is aligned to the school term and registrars are busiest before the season starts as members renew their membership and new members join. 

The role of registrar requires very good organisational skills, computer literacy and good written communication skills in order to ensure that memberships are processed in a timely and secure manner. 

For more information on how Clubforce can help your club registrars call us today on +353-91+506048 or fill in the form below and one of our team will be in touch. 

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